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June 14 and 15 Details Please Read Carefully!

posted Jun 9, 2013, 7:39 PM by Juleigh Miller

Here are the details of our fundraiser next weekend.  These are the rules that we have agreed to copied directly from our contract.  Please read carefully!

Duties:

  • Snack Staff- make sno cones, popcorn, cotton candy, nachos, etc.

  • Event Staff- assist with running interactive games like inflatable slides or carnival attractions, etc.

  • Set up – Assisting with setting up tables, chairs, tents, signage, etc.

  • Breakdown- We will need help after the event breaking down the event site. This will include cleaning event site, rolling extension cords, packing up equipment, etc. Breakdown normally takes about two hours after the event ends. This time will fluctuate depending on the size of the event and the work effort given by the volunteers. Volunteers should plan on staying until all breakdown work is complete. This time is already included in the length of the day stated.


Dress Code:

  • Khaki shorts, capris, slacks, (no cutoffs), and tennis shoes.

  • We will provide IE by 62 Sports shirts. We ask that they are tucked in at all times. You will be required to return all shirt’s at the end of the event to receive your payment.

  • All workers with hair past chin length should have it pulled up out of their faces and off their shoulders.

  • We ask that all staff remove any piercings other than earrings, and male workers be clean shaven.


Conduct:

  • You are representing IE by 62 Sports Group and we ask that you act professionally and are friendly and accommodating to the public. Please show the upmost respect to everyone on the event site.

  • Most importantly, we want you to have fun! Our events are a good time, and the more fun you have working the event, the more fun our customers will have.

  • No tobacco or cell phone use on the event site. (This includes text messaging!)

  • Prizes are for the guests only.

  • No foul language at any time.


Location:

  • The event is a Company Picnic for Flex-N-Gate. It is located at Champaign County Fairgrounds & Kesler Hall - 1302 N Coler Ave, Urbana, IL 61801.

Contact:

  •  There will be a Senior Event Manager on site for the event. You will be given their contact information one week prior to the event date.


Compensation:

  • Assuming your group fills all available shifts and all t-shirts are returned, we will be donating $3,745.00 to your organization by check at the end of the event! In addition, IE by 62 Sports will provide a meal to all volunteers. It is extremely important that you provide the number of volunteers agreed upon. If staffing numbers are not met, an adjustment to the total due will be made and your check will be mailed to you the following week.


Cancellation:

  • If an event is cancelled for any reason, IE by 62 Sports Group is in no way liable to pay your group for this event.

  • If a reschedule date is chosen, your group will get the first chance to work the event.


Expected Number of Staff:

  • Setup Staff: 29 (staff to help the day before the event Friday, June 14th, 2013 from 3:00pm – 7:00pm)

  • Event Staff: 64 (staff to help the day of the event Saturday, June 15th, 2013 from 9:00am – 5:00pm)


Hours of Operation (You need to arrive 15 minutes prior to your shift for check-in and to get your T-Shirts).

  • 3pm-Approx 7pm****All Set up Staff (29) on day before event day (6/14)

  • 9:00am –Approx 5:00pm****All Event Staff (64) on event day of (6/15)

  • We will not accept split shifts. 

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